Description: The Accounting Clerk AP is responsible for posting and paying vendor invoices according to the pay schedule defined by the CFO.

Department: Accounting

Report To: Accounting Director

Work Hours:  32+

Work Environment: This job operates in a casual office environment. This role utilizes standard office equipment (i.e. computers, phones, photocopiers, filing cabinets and fax machines).

Qualification, Education and Experience Requirements:

• College degree in accounting preferred but not required
• Minimum 2 years of office experience
• High degree of accuracy
• Great attention to detail
• Proficiency in mathematics
• Ability to function well in a team-oriented environment

Duties and Responsibilities:

• Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
• Updating and maintaining records of expenditures
• Sending out payments for company credit cards
• Responding to vendor invoices
• Ensuring that all payments are made in accordance with company policy
• Ensuring that all payments are sent on time
• Resolving payment discrepancies and disputes on behalf of the company
• Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices
• Track unentered invoices not entered per vendor monthly statements and reconcile
• File and maintain invoices and supporting documentations pertaining to accounts payables.
• Perform various supporting duties for accounting department
• Assist in preparing, processing, and mailing payments
• Back-up support for phone lines
• Uphold cooperative safety policies
• Ensure confidentiality of information
• Perform all other duties as assigned by management